Congress organization

We are Congress Profesional Organizers (PCO).

We offer a wide range of services that include meetings / congresses, workshops and seminars.

Please see below for a breakdown of some of our most popular requests:

Pre-event Organisation:

  • Dedicated point of contact for the event
  • Delegate management, document preparation / circulation and event registration
  • Financial viability projections, monitoring and control
  • Financial accounting , administration and management
  • Venue identification and options
  • Logistical organisation / planning for the event space
  • Full event schedule planning
  • Applying for and processing grants
  • Exhibitor and space management, planning and booking
  • Special needs identification and management
  • Planning services for areas such as furniture, accommodation, catering and general hospitality
  • Congress / event promotion
  • Procuring and supervising technical and logistic services (catering, transport, translators, presentation equipment and event staff for example)
  • Congress / event branding and material supply (such as posters, programmes and certificates etc.)
  • Website creation
  • Registrations management
  • Receiving payable fees from any required areas along with invoicing and confirmations
  • Hotel bookings and management (special rate negotiations)
  • Speaker and guest management including travel, accommodation, fee payments, pictures and CV collection etc.
  • Welcome / closing event planning, gala and speaker dinner organisation along with facilitating guided tours and other excursions.


Mid-event Services:

  • Registration management
  • Access control management (including secure access by way of barcode / QR etc)
  • Attendee workshop selection management and direction
  • Management of special guests, speakers, committee members, authorities and sponsors
  • Physical setup on site management
  • Complete supplier management (for example caterers, audio visual and security etc)
  • Coordination of mid congress social and parallel events such as dinners tours and parties
  • Managing the event web presence including App creation, live streaming and interactive voting for example


Post-event Services:

  • Full congress reports as requested during the planning stage
  • Financial summaries
Congress organization in Barcelona

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